OutdoorActive
Amazing Race
Our signature city-wide team race
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Conference project management
We run the conference entertainment and engagement program, from the welcome function through to the closing session: conference team building activities, delegate engagement and evening events, so your organising team can stay focused on the business of the event.
Transparent conference management that integrates into your plans
Planning a conference is a huge undertaking. Between the agenda, the venue and keeping delegates engaged across three days, the entertainment program is usually the piece with the least time left over. That is the part we take.
We work directly with your organiser, venue and AV team, plug into your run sheet and manage the entertainment plan end to end, whether that is a large corporate retreat, a specialist conference or a multi-day gathering. Everything is planned in shared project boards and Gantt charts, so you can see the whole program before the first delegate arrives.
Conference organisers, PCOs and in-house event planners use us as the entertainment and engagement supplier: one point of contact who handles conference team building activities, conference entertainment ideas and the delegate games that run between sessions, without adding another vendor to manage on the day.
What we do
We work around your timetable
We liaise directly with your conference organiser and venue, then slot into the schedule you already have: breakout sessions, social events and ongoing gamification.
We manage the entertainment program
Welcome events, evening functions and casual networking moments, designed to match the tone of your conference rather than fight it.
We engage delegates throughout
Team challenges, mini competitions and conference-long games that keep energy up between sessions, so the room is never flat on day three.
Smart tools, full transparency
Plans, run sheets and delivery are tracked in shared project boards and Gantt charts, so you always know what is happening and when.
How a conference day runs
A typical program, not a fixed one. We build it around the sessions and breaks you already have, then run it to the minute your organiser needs.
Single day, multi-day and interstate programs. The same structure works for 40 delegates in one room or 600 across four waves.
- 1Welcome function
Break the ice before the first session
Registration drinks with a light quiz round or a team draw, so delegates arrive on day one already grouped and talking to people outside their own division.
- 2Before the keynote
A 20-minute table warm-up
Short, voluntary and loud enough to lift the room. It also seeds the team scoring that runs quietly through the rest of the conference.
- 3Morning break
A checkpoint challenge in the foyer
Timed to the coffee break you already have, hosted so it starts and stops with the break. No session overruns, no chasing the program.
- 4Lunch
Networking that actually networks
Mixed tables solve a short puzzle together, which gives delegates a reason to speak to someone new rather than returning to the same three colleagues.
- 5Afternoon breakout
The 90-minute signature event
An Amazing Race, game show or murder mystery inside the breakout slot your program already has, run by our hosts and finished on the dot.
- 6Evening function
Finale and leaderboard
The scoring from the whole program is revealed, awards handed out and the room closed on a high rather than a thank-you slide.
Why conference organisers choose Team Fun
We have been running team building across Australia for years, and conferences are where that experience pays off: big groups, tight timings and a room full of people who have already sat through four keynotes.
- •Experienced in corporate team building Australia wide
- •Specialists in tailored conferences and team building retreats
- •A proven record of lifting delegate engagement and satisfaction
- •Flexible and responsive to changes on the day
- •Single day, multi-day and interstate programs
Is your conference a fit?
We are not a conference organiser. We take the engagement program: the parts of the agenda that decide whether delegates are still in the room, mentally, on the last afternoon.
Group size
From 20 delegates in a single session up to several hundred across waves. Buildings with multiple meeting rooms and a ballroom are routine for us.
Conference types
Annual conferences, sales kick-offs, leadership offsites, association and industry events, and multi-day retreats with a mix of work and play.
Venues
CBD hotels, conference centres, wineries, resorts and regional retreats. We travel Australia wide, including regional and interstate locations.
Lead time
Three to six months is comfortable for a full program. A single session inside an existing agenda is often possible in a few weeks.
What is included
- A written program that maps to your run sheet, not ours
- Hosts, equipment and materials delivered and packed down
- Live scoring and a leaderboard you can show on the main screen
- Indoor and wet-weather alternatives confirmed in advance
- Briefings for your organiser, venue and AV team
- Travel and accommodation quoted as a separate line
Priced per program rather than per delegate, with a fixed price agreed before you commit. Delegates, sessions and travel are the three things that move the number.
Get a program and a quotePrefer to talk it through? Contact the team.
Events to complement your conference
A signature event for one session, or a mix of formats across the program. These are our most requested conference formats.
IndoorLess Active
Game Show
Your team, on the set of a TV game show
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IndoorLess Active
Trivia Champions
A trivia night with a competitive edge
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IndoorLess Active
Murder Mystery
Someone in the room did it
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OutdoorActive
Survivor
Outwit, outplay, outlast
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OnlineLess Active
Online Trivia Champions
Trivia night, wherever your team is
View eventConference project management questions
We manage the entertainment, engagement and team building elements of your conference: welcome events, breakout sessions, evening functions, networking moments and conference-long gamification. We do not organise the whole conference, but we take the parts that keep delegates energised and connected.
Yes. We plug into the team you already have. We work with your organiser, venue and AV supplier so the program fits the run sheet, the room and the timings, and nothing lands on your plate twice.
That is where this works best. A signature event anchors one session, and lighter challenges, trivia rounds and team scoring run across the whole program so engagement builds instead of peaking on day one.
For a large conference, three to six months is comfortable. For a single session inside an existing program, a few weeks is often enough. If your date is close, call us and we will tell you honestly what is possible.
Yes, our hosts travel Australia wide, including regional and resort locations. Travel and accommodation are quoted up front as a separate line so there are no surprises.
It depends on delegate numbers, how many sessions you want us to run and how much of the program we take on. We quote per program rather than per person, with a fixed price agreed before you commit.
Conference entertainment options include our Amazing Race, game shows, trivia, murder mystery dinners, survivor challenges and online formats for hybrid programs. We can run one headline session or a mix of formats across a multi-day conference, indoors, outdoors or across the host city.
Yes. Conference team building activities are one of our core formats, and we regularly run them for groups of 20 to 2000. Activities are timed to fit breakout slots and work in function rooms, hotel grounds, parks and city precincts.
We are a conference entertainment and engagement company rather than a full conference management company: we do not book the venue, the speakers or the catering. We own the entertainment and team building program, and we work alongside your conference organiser, PCO or event planner so the two plans line up.
Ready to bring some fun to your team?
Tell us your date, headcount and city. We will send back a quote and a plan, usually within one business day.